LightSpeed allows you to print labels for Products or Customers, and will print them to the Dymo label printer, which has a spool, or to Avery 8.5” x 11” label sheets, which can be printed in a regular laser printer.
There are several ways to access the Print Product Labels window.
Once you are in the Print Product Labels window, you can choose the labels you wish to print by searching on the Description or Product Code. Double-click the Product to add it to the set of Products for which you will print labels. You can also produce a list of all Products by clicking the All button. To select more than one Product, hold down the Apple key as you click each item. When you have finished, hit the Return key to add them to your list. You can also drag Products from the Browser to the Print Product Labels window, if you wanted to label all the Products of a particular Class, for example. Once you have selected your list of Products, change the quantities for the number of labels you wish to print.
To auto-populate quantities related to totals of the Products you have in stock, click the Action menu and choose the appropriate option – the Quantity Available, Reserved, In Warehouses, or Total Quantity.
You can also use the Action menu to auto-populate the prices to be printed on your labels according to the regular Selling Price, or one of the ten Pricing Levels. Alternatively, you can manually change the prices to be printed by double-clicking the price in the Sell column and entering a new price.
Changing a price here does not change the Selling Price in the Product profile.
Confirm the settings in the lower half of the Print Product Labels screen: choose the method with which you’re printing labels (Dymo LabelWriter or label sheet); the Dymo/Avery format for your labels (see the Labelling Guide for details); which code you want printed on the label (the Product Code or the Product ID); whether you want to print a barcode, and, if so, whether to use the UPC, the Product Code, or the Product ID.
It is recommended that if your UPC is missing, you use the Product ID as the barcode, as Product Codes can be longer than an acceptable length for your scanner to read. You cannot create a UPC – it must be the code that ships with the Product from the manufacturer. Otherwise, use the Product ID as the barcode. However, if you are using Multi-Store to transfer Products between locations, it is adviseable that you use Product Code to create labels in the absence of a UPC to avoid the need to relabel at the new location. For this to work, your Product Codes must be 10 characters or less.
In the absence of a UPC which can be used as a universal barcode among your business's multiple locations, you may choose the "Multi-Store Label" option from the Print Product Labels window. This option results in a label that looks similar to one that uses the Product Code/Product ID barcode, but instead uses a code that is shared among all locations, allowing users to freely transfer Products between locations without the need for relabeling.
To use Multi-Store Labeling, you must first enable the Multi-Store feature in LightSpeed, and then use the Replication feature to "link" Product matches across various locations. Once this is done, the Multi-Store label may be printed, and used the format:
MASTER STORE STORE CODE + MASTER STORE PRODUCT ID
I have 2 stores, one in Seattle (SEA) and one in Portland (PTLD). Seattle is my Master Store. I sell an item with the Product Code "CHAIR" in both locations, but in Seattle, the Product ID is 555 and in Portland the Product ID is 1043. The Multi-Store label code that will result is "SEA555", even if the label is printed in Portland.
The process for using Multi-Store Labeling is:
Note: The code described above (SEA555 in the example) will not appear as text on your label. However, when scanned, that will be the code that is entered and used to find the Product.
If you are using a CUPS-compatible label printer other than the Dymo Turbo, or you want to customize your labels, you can use LightSpeed’s label designer to include the particular fields you want to appear on your label, include a graphic, or change the dimensions.
To design a Product label, click the Design button in the Print Product Labels window. Click New in the Custom Labels window that appears. Then, in the Page Setup window, choose the label printer you will be printing to in the Format For pop-up menu, and then choose the label dimensions in the Paper Size pop-up menu, or choose Manage Custom Sizes to set the dimensions yourself. Make sure you choose “Portrait” mode, if applicable. Name the label when prompted (eg. “Jane’s Custom Label”) and click OK.
When you land on the Layout Design window, you will see a graph representing the dimensions of your custom label, and you can access a pop-up menu to choose which fields you wish to include in the new layout. Choose the desired field, and click the Add Field button to have the field appear on the graph.
You can use the field handles to resize the space the field can occupy, and use the settings in the toolbar to the right to set the font, the font size and style, and the alignment. To remove a field, select it once so its handles appear, and then click the Delete key on your keyboard.
To add a graphic to your label, choose “Graphic” from the list, and click the Add Field button. Resize (if necessary) the field, position it, and drag and drop a jpeg image into the graphic drawer that appears. Adjust the graphic as necessary.
For a barcode, you have a choice between “UPC Barcode” and “C39 Barcode”. The UPC Barcode will be the barcode of the UPC that has shipped with the Product and has been scanned into the Product card’s UPC field. The C39 Barcode will take the Product ID or Product Code (whichever you have chosen in the main Print Product Labels window).
When you believe you have arranged your fields to the desired configuration, click the Preview button to see how your label will appear when printed. Use the slider to see how various Products would print if selected. If any text that you’re expecting to appear is missing, try resizing the field dimensions to ensure they’re large enough.
You cannot change the font for any barcode fields.
Once you have finalized your custom label, click Save, and close the window. Then, click the Label Size pop-up menu in the main Print Product Labels window, and select the custom label name you just created.
A good rule of thumb is to print only one or two labels to confirm they are printing as you expect.
To access the Print Customer Labels window, you can:
Having accessed the Print Customer Labels window, you can compile your list of printable labels by selecting them from the search window individually, or, using the Apple key, in a batch. Once selected, press the Return key to add them to the pending list. You may also drag Customers from the Browser to the Print Customer Labels window.
Once a Customer is on the pending list, you are able to edit the quantity of labels that will be printed in the Qty column. If a Customer has more than one Contact in their profile, you will be able to access them with a triangle icon that appears beside the default Contact.
In the lower section of the Print Customer Labels window, you can choose which method you’re using (the Dymo printer or by label sheet), the label size, and whether you’re printing the Billing or Shipping address. When your list is complete, click Print.
You also have the option of printing a barcode for the Customer that can be used to scan into the system to quickly add a Customer to a sales document.
PRODUCT LABELS
Dymo Label Printer
30252 (1-1/8” x 3-1/2”, 28x89mm)
30299 (7/16” x 2-1/8”, 11x54mm)
30330 (3/4” x 2”, 19x51mm)
30336 (1” x 2-1/8”, 25x54mm)
30332 (1” x 1”, 25x25mm)
30333 (1/2” x 1”, 12.5x25mm)
30373 (7/8” x 2”, 22.1x50mm)
8.5” x 11” Label Sheet
A05260 (1” x 2-5/8”, 25x67mm)
A05259 (4” x 1-1/2”, 101x38mm)
A05167 (1/2” x 1-3/4”, 12.7x44.5mm)
CUSTOMER LABELS
DYMO LabelWriter
A30252 (1-1/8” x 3-1/2”, 28x89mm)
8.5” x 11” Label Sheet
A05260 (1” x 2-5/8”, 25x67mm)
A05259 (4” x 1-1/2”, 101x38mm)
